Claiming Travel Expenses

Claiming travel expenses correctly can reduce your tax bill significantly, but HMRC has strict rules. This guide explains what qualifies and how to claim.

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How Business Travel Expenses Work

HMRC defines business travel as journeys made in performing your duties or to temporary workplaces. Your regular commute doesn't count as business travel.

Different rules apply for sole traders, partnerships, and limited companies. Keeping accurate records is crucial for compliance and avoiding penalties.

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What Travel Expenses You Can Claim

HMRC allows various travel-related costs when necessary for business. Here's a comprehensive list of what you can claim:

Business mileage at 45p per mile for the first 10,000 miles, then 25p per mile (using your own vehicle).
Train, bus, or coach fares for business journeys, including season tickets if used for travel.
Taxi or ride-share costs when public transport isn't practical or available.
Parking fees at business destinations, but not parking fines.
Congestion charges, tolls, and ferry costs incurred on business trips.
Hotel accommodation for overnight stays required for business purposes.
Meals during business travel, but not your regular lunch at the workplace.
Air fares for business flights, with baggage fees directly related.
Tube, tram, or metro fares in cities you're visiting for business.
Car hire costs when you need a vehicle at your destination for business use.

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Common Mistakes to Avoid with Travel Claims

Many people mistakenly claim for regular commutes or fail to keep proper records. HMRC can penalize incorrect claims, so accuracy is key.

For complex situations, like international travel or mixed business-personal trips, professional advice ensures you claim correctly and maximize savings. Consider seeking help if unsure.

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