Employee Pension Contributions

Employee pension contributions are mandatory for most UK employers, helping staff save for retirement while offering tax advantages. Getting this right is essential to avoid HMRC penalties and support your team's financial future.

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Employee Pension Contributions
How Pension Contributions Work for Employers

How Pension Contributions Work for Employers

Auto-enrolment requires employers to automatically enroll eligible staff into a pension scheme. You must make contributions based on qualifying earnings, which include salary, bonuses, and overtime.

Contributions are calculated as a percentage of these earnings, with minimum rates set by law. You deduct employee contributions via payroll and add your employer share. Records must be kept for six years in case of HMRC checks.

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Key Rules and Requirements Explained

HMRC has specific rules for employer pension duties. Here are the essential points you need to know:

  • Auto-enrolment applies to staff aged 22 to state pension age earning over £10,000 annually from a single job.

  • Minimum total contributions are 8% of qualifying earnings, with at least 3% from employers and 5% from employees.

  • Qualifying earnings include salary between £6,240 and £50,270 per year for the 2026 tax year, but thresholds may change annually.

  • You must provide a pension scheme, either a workplace pension like NEST or a private scheme meeting standards.

  • Communicate clearly to employees about their rights, contributions, and opt-out options within set deadlines.

  • Contribute regularly, usually monthly via payroll, and ensure payments are made on time to avoid fines.

  • Keep detailed records of enrollment dates, contributions, and communications for at least six years.

  • Re-enroll eligible staff every three years if they've opted out, and assess new joiners from their first day.

  • Report compliance to The Pensions Regulator using declaration of compliance forms as required.

  • Review contributions annually for changes in earnings or staff eligibility to maintain compliance.

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Common Mistakes and When to Get Professional Help

Common Mistakes and When to Get Professional Help

A common mistake is miscalculating qualifying earnings or missing contribution deadlines, leading to HMRC penalties. Also, don't assume all staff are excluded; even part-time workers may be eligible based on earnings.

If your business has complex payroll, international staff, or you're expanding, pension rules can become tricky. Many employers find it helpful to consult an accountant to ensure compliance and optimize tax efficiency.

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